The EU General Data Protection Regulation (GDPR) will be enforced on the 25th of May 2018. The new legislation poses some challenges to educational organisations as to how they handle their digital content and fulfil their obligations as data controllers and processors. An increasing number of educational organisations are adopting Planet eStream because our platform offers them a secure way of managing their content with built in tools to support their GDPR strategies.
To further assist in the management of media in line with GDPR guidelines, our Q2 2018 release introduces additional tools including.
Read more on how Planet eStream supports GDPR compliance and view our Data processing contract and DfE Cloud Educational Software Services Supplier Self Certification Statement here.
“Planet eStream lets us store, organise and share staff and student content within individual schools, across the network and at our central office. Crucially, it also enables users to control exactly who has access to that content. Its powerful and flexible administrative tools make sure content can be curated and made available to the appropriate group of users.” Cat Scutt, Head of Learning Technology and Innovation, Girls’ Day School Trust
“The ability to customise the meta fields to meet our needs directly is extremely useful. We have been able to mould our stored information to work in a way that is best for us, allowing simple but effective searching. We have also included a tick-field that enables us to restrict viewing permission according to form group; an extremely simple way of restricting age sensitive material”. Carl Wood – Assistant Network Manager Oakham School
Planet eStream’s Flexible schema based permissions allow you to control access to your media library on a single user and group level. With granular permissions you can create schemas to specify what level of access to features, tools and content your users will have. It is very simple to set up bespoke access for staff, students and even parents.
“The ability to filter access through active directory groups has enabled colleagues to ensure content is suitable for different age groups and abilities. For example, the PSHE teachers are able to direct students to age appropriate resources by setting playlist controls.” Sam Adams - ICT Technician at Oxford Spires Academy
Planet eStream has many authentication options available, to give you full and comprehensive control over your media archive. Options include LDAP, Active Directory, Microsoft ADFS, Microsoft Azure AD, SAML2/Shibboleth and Google Login.
For further information on the authentication options available view our Directory Integration Summary here
Simply add new or guest users that are not part of your AD to any schema or create a separate schema for ‘ad-hoc’ users. You can even give ad-hoc user accounts an expiration date, sanctioning users to access content for a specific event or period of time.
This is a great tool for granting access to live streams of key events to parents and stakeholders.
There are many ways for administrators to control access to content. An example is via metadata tagging, many SVP users require content to have an age restriction field/filter to ensure that it is fit for purpose for their students. There is also the ability to restrict a user’s access to content via IP ranges, typically this enables organisations to restrict the viewing of specific content to local IP addresses. In an educational context for example, this would apply to restricting the access to TV and radio recordings to UK IP addresses to satisfy ERA licensing laws.
“The ability to determine user rights through the easy to use schemas has been extremely important, it has allowed us to separate staff and students while allowing us to grant certain groups such as sixth form students enhanced rights over younger students." Stuart Davidson, Heworth Grange Comprehensive and Arts College
User statistics enable you see general video view counts and also who has viewed particular content. This is a great for tool for educators to see who is viewing and engaging with their content to enable them to manage their media accordingly. There are also in depth analytics for interactive content such as quizzes; these enable educators to see students’ viewing habits in much more detail.
Overall system statistics enable administrators to easily manage the media archive by generating reports, graphs and CSV files. They can also track uploads, downloads, views and searches as well as monitor user activity and importantly the popularity of media items. There is also built in functionality to view the growth of your media library over time and monitor activity within certain areas such as categories.
The Next Steps...
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